Purchasing and Procurement

Waubonsee Community College (WCC) procurement is committed to supporting the college's mission and strategic goals through accountability, collaboration and responsible stewardship of college resources. Procurement services follow a practice of ethical and responsible purchasing as defined by board policy, college procedures, and state, federal and grantor regulations. The college’s standard terms and conditions are available for download. Contact purchasing@waubonsee.edu if you have any questions.

Review our Bid/RFP/RFI opportunities for a complete list of requests for bids, requests for proposals and requests for information. This list includes open and closed projects. All Bids, RFPs and RFIs are advertised in the Aurora Beacon News.

College property that is deemed obsolete, unusable or no longer needed by the college will be classified as surplus. Surplus property will be offered for sale to the public via GovDeals.com/Waubonsee.

• All items are offered for sale on an "as-is, where-is" basis with no warranty expressed or implied. Upon removal of the property, all sales are final.
• Most items offered for sale are used and may contain defects not immediately detectable. Bidders may inspect the property prior to bidding. Inspection is by appointment only. See surplus pickup information for additional instruction.
• Payment must be made online through GovDeals. Payment in full is due not later than five (5) business days from the time and date of the Buyer’s Certificate.

The Business Office maintains the vendor information database, and vendors are encouraged to submit a vendor application form, ACH Form and W-9 to Purchasing at purchasing@waubonsee.edu or by FAX at (630) 466-7228.

Call accounts payable at (630) 466-5737 or (630) 466-6636 for questions regarding invoices and/or payment. The college’s terms are net 30 days and payment is made by check or direct deposit.

Invoices should be emailed to accountspayable@waubonsee.edu. If you would like to receive direct deposit and you have not already submitted an ACH form, please complete and submit the ACH payment form to Accounts Payable at accountspayable@waubonsee.edu.

In compliance with the State of Illinois Business Enterprise Program (BEP) for Minorities, Females, and Persons with Disabilities Act 30 ILCS 575/0.01, et seq., Waubonsee Community College is committed to implementing a Business Enterprise Program Participation Plan to ensure that Minority Business Enterprises (MBE), Women Business Enterprises (WBE) and Disadvantaged Business Enterprises (DBE) have opportunities to participate on the college’s contracts for commodities, professional services and technology equipment and services. Additional information on the BEP program and becoming a certified vendor can be found at the Illinois Department of Central Management Services.

All deliveries must process through the college’s Receiving Department at the Sugar Grove Campus, or be coordinated with the Receiving Department if delivery is to another location. The vendor is responsible for contacting the Receiving Department to schedule delivery. 

Receiving Department
Campus Operations
Ph: (630) 466-2535
Cell: (630) 675-0170
Fax: (630) 466-3594

Hours
Monday - Friday
8 a.m. - 4 p.m.

Vendors are required to maintain adequate insurance to protect themselves and the college from claims for damages or personal injury. A vendor providing a commodity or service on any Waubonsee Community College Campus must provide a certificate of insurance identifying Waubonsee Community College as additional insured.

In accordance with the board of trustees and the Illinois Prevailing Wage Act (ILCS Act 820, 130/0.01-12), contractors and subcontractors are required to pay laborers, workers and mechanics employed on PUBLIC WORKS construction projects no less than the general prevailing rate of wages (consisting of hourly cash wages plus fringe benefits) for work of a similar character in the county where the work is performed.

Contractor and/or subcontractor(s) shall submit certified payroll monthly in an electronic format to Waubonsee Community College throughout the duration of the project, and upon completion of the project.

Purchasing Office
Sugar Grove Campus
Dickson Center, Room 228

(630) 466-2910 or (630) 466-2306
Fax: (630) 466-7228
purchasing@waubonsee.edu

Hours
Monday - Friday
8 a.m. - 4:30 p.m.

• Campus Maps

• Freedom of Information Act
• Conceal Carry Statement
• Drug Free Environment
• Violence Against Women Act

• Becoming a Vendor
• Vendor Application Form
• W-9 Form
• ACH Payment Form