Terms and Conditions

The purpose of Waubonsee Community College's website is to provide information to the community. In the event that there is a discrepancy between information found on the official Waubonsee website and a printed publication, the information found within the printed publication will override any information found within the website.

Some of Waubonsee Community College's Web pages contain links to Web pages maintained by third parties. The offering of these links does not mean that Waubonsee endorses or approves of the content found on these pages.

Academic Programs

Accredited by The Higher Learning Commission of the North Central Association of Colleges and Schools (NCA), Waubonsee offers a variety of educational programs and services, including transfer and career-oriented degrees and certificates. Prospective students needing help should contact the Admissions Office while currently enrolled students should contact Academic and Career Advising at (630) 466-2361 or advising@waubonsee.edu.

The Access Center for Disability Resources is also available to support students, and those individuals looking to transfer credits to Waubonsee should visit our Transfer Credit webpage.

Administrator and Faculty Salary and Benefits

Per Public Act 096-0266, community members can access Waubonsee administrator and faculty salary and benefits information at the Illinois Community College Board (ICCB) website.

Annual Disclosure Report

The Annual Disclosure Report (pdf) contains information on campus security measures, alcohol/drug policies and sanctions, and graduation rates. It meets the requirements of the Student Right to Know Act, the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, and the Drug-Free Schools and Communities Act.

Concealed Carry Statement

Waubonsee Community College enforces the Illinois Firearm Concealed Carry Act ("the Act") to the fullest extent of the law. This Act prohibits the possession of concealed firearms or other weapons on all college campuses in addition to all college controlled classrooms, all college sponsored events and at events attended while on college business, whether on or off campus. Waubonsee Community College Campus Police Officers and other duly authorized law enforcement officers who are required to carry a firearm for the performance of his/her duties are exempt from this prohibition.

An exception to the Act allows an individual who is properly licensed to store firearms and/or ammunition within his/her personal vehicle as long as the firearms are unloaded and the firearms and ammunition are concealed in a case locked in the trunk of the vehicle or in a locked container in the vehicle, out of plain view, in compliance with the weapon storage requirements of the law.

Individuals who are in violation of the Act will be reported to law enforcement and may face criminal prosecution in accordance with the law. Employees who are in violation of the Act will also be subject to disciplinary action up to and including termination of employment, expulsion from the college and/or being barred from college property/events.

Questions and concerns should be directed to the Campus Police Department located in Dickson Center, Room 165 on the Sugar Grove Campus or at (630) 466-2552.

Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement.

Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or "statutory" damages affixed at not less than $750 and not more than $30,000 per work infringed. For "willful" infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys' fees. For details, see Title 17, United States Code, Sections 504, 505. Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense. For more information, please see the U.S. Copyright Office website or the Copyright Laws of the U.S. website.

Cost Information

You can always view Waubonsee's current tuition and fees. A net price calculator is also provided to help you better estimate the total costs of your education. Textbook prices for specific courses can be found via links in the online schedule. Financial aid is available in the form of grants, scholarships, loans and veterans' benefits. Be aware of the requirements and rules governing financial aid.

Digital Millennium Copyright Act (DMCA) Designated Agent

Douglas E. Minter, Vice President of Finance and Administration

Drug-Free Environment

In accordance with the Drug-Free Schools and Communities Act and the Drug-Free Workplace Act, the college is committed to maintaining an environment that is free from the effects of drug and alcohol use. Students, employees and visitors are subject to local, state and federal laws. College policy prohibits the unlawful use, sale, distribution, manufacture and/or possession of legally controlled substances or the consumption of alcohol by persons on campus, in college vehicles or any other college-owned or leased facilities, or at college-sponsored activities. Students who violate this policy will be governed by the college's Code of Student Conduct and will be subject to disciplinary action up to and including suspension, expulsion and referral for prosecution. Employees who violate this policy will be subject to disciplinary action up to and including suspension, termination and referral for prosecution.

The Annual Security and Disclosure Report (pdf) provides information on the health risks and criminal consequences of drug and alcohol abuse. This report also lists important information on where to get help and other resources for assistance. To further educate students and staff regarding the health risks and effects on the workplace and college environment of drug and alcohol abuse, the Office of Human Resources annually distributes additional information to all employees and Student Life hosts an annual Party Smart event. In addition, Waubonsee's Academic and Career Advising provides both online and in-person resources and referrals while college employees can get help through the Employee Assistance Program (EAP).

Equity in Athletics Disclosure Act

The Equity in Athletics Disclosure Act (EADA) Report is a report that institutions are required to make available to students, prospective students and the public in easily accessible places in order to comply with United States Department of Education regulations. The EADA reports the institutions' commitment to providing equitable athletic opportunities for its men and women students. All institutions of higher education that participate in federal student aid program(s) must complete an annual EADA report.

Freedom of Information Act Requests

View our full Freedom of Information Act Disclosure Statement (pdf).
To submit a FOIA request, please direct your request to Waubonsee Community College's FOIA officer:
John Bryant
Office of the Interim Vice President of Finance and Administration
Rt. 47 at Waubonsee Drive
Sugar Grove, IL 60554
foia@waubonsee.edu

Illinois Student Optional Disclosure of Private Mental Health Act (P.A. 99-278)

In accordance with the Illinois Student Optional Disclosure of Private Mental Health Act ("the Act," P.A. 99-278), a student's mental health information is considered private in nature and will not be released to a third party without that student's prior written consent, unless otherwise provided by other state or federal laws.

A student who desires to authorize disclosure of certain private mental health information about himself or herself to a designated person for purposes set out in the Act must complete a Student Optional Disclosure of Private Mental Health Information Form.

Information Technology Acceptable Usage Agreement

The Information Technology Acceptable Usage Agreement contains information regarding the use of computing resources at the college, including computers, computer systems or networks provided or operated by specific departments of the college, whether users are affiliated with the college or not, both on-campus or from remote locations.

Information can be found regarding the rights and responsibilities of users, general rules and enforcement, security and privacy, protection of confidential data, reporting loss or theft of equipment or data, email systems, commercial use, excessive or disruptive use, retention periods, network/routing infrastructure, wireless, VPN usage, and requirements when traveling overseas.

Medical Marijuana Statement

Waubonsee Community College is committed to establishing a healthy and safe learning and working environment within the parameters of existing state and federal law. The college complies with the Drug-Free Schools and Communities Act that prohibits the use, sale, distribution, manufacture and/or possession of drugs including controlled substances. While the use of medical marijuana (cannabis) is allowed in Illinois under the Compassionate Use of Medical Cannabis Pilot Program Act, no person shall use medical cannabis or possess any cannabis product while on any college property or while participating in any college-sponsored programs or events, whether on or off campus.

Questions should be directed to the Office of Human Resources located in Building A, Room 110 on the Sugar Grove Campus or at (630) 466-2718.

Nondiscrimination Statement

Waubonsee Community College does not discriminate based on an individual’s actual or perceived race, color, creed, religion, gender, gender identity, sex, sexual orientation, age, national origin, ancestry, veteran’s status, military status, unfavorable discharge from military service, marital status, order of protection status, pregnancy, disability, citizenship status, or any other characteristic protected by law in educational programs, activities, services or employment practices. Career and technical education (CTE) courses and program offerings and admission criteria can be found on the college's website at www.waubonsee.edu.  The college will take steps to ensure the lack of English-language skills will not be a barrier to admission and participation in CTE programs. 

Inquiries regarding this nondiscrimination policy may be directed to: Michele Needham, Title IX/ADA/Section 504 Coordinator; Waubonsee Community College, Route 47 at Waubonsee Drive, Sugar Grove, IL 60554-9454; compliance@waubonsee.edu.  Inquiries may also be made directly to the U.S. Department of Education, Office of Civil Rights: Citigroup Center 500 W. Madison Street, Suite 1475, Chicago, IL 60661-4544, or (312) 730-1560, OCR.Chicago@ed.gov

Smoking

In accordance with the Smoke Free Illinois Act and the Smoke-Free Campus Act, Waubonsee's Sugar Grove, Aurora Downtown and Plano Campuses are smoke-free. Smoking is prohibited in all of the college's buildings, on college grounds and in college vehicles. Smoking is only allowed in personal vehicles. Electronic cigarettes are not permitted and considered smoking. A fine of $50 may be issued for smoking violations. The Aurora Fox Valley Campus will continue to honor Rush-Copley Medical Center's campus-wide smoke-free policy.

Student Complaint Process

When a student, parent or community member has a written concern or charge of dissatisfaction with a person, service or process within Waubonsee Community College, please refer to the Student Complaint Form.

Student Outcomes Data

Student Records

The Family Educational Rights and Privacy Act (FERPA) is a federal law that affords students certain rights with respect to their educational records. Visit our FERPA page for more detailed information.

Title IX

Waubonsee Community College adheres to the provisions outlined in Title IX of the 1972 Federal Education Amendment Act prohibiting sex discrimination and sexual harassment in all activities of the college. The Title IX coordinator is Michele Needham, Executive Director of Human Resources, (630) 466-2367, mneedham@waubonsee.edu. The college's complete discrimination and harassment policy is included in the Student Handbook.

Violence Against Women Act (Reauthorized, 2013)

This Federal law requires colleges to annually train new students and employees about the campus climate related to sexual assault, dating violence, domestic violence, and stalking, as well as the crimes in the Annual Security Report. A handout for victims of these crimes can be obtained from the offices of Counseling staff, Dean of Counseling and Transfer Services, Dean for Student Engagement, or the Vice-President of Student Development. The Sexual Violence Awareness and Prevention Program regarding safety, bystander education, and sexual misconduct prevention will be ongoing and announced on mywcc.

Voter Registration

To learn more about voting, to complete the voter registration process online or to download a registration form, visit the website of the Illinois State Board of Elections.

Withdrawals and Refunds

For more information on policies governing class withdrawals, see pages 129-130 of the Student Handbook and familiarize yourself with the college's refund dates and procedures. There is a special procedure for those students who withdraw due to active military service.

Compliance Officials

Business Enterprise Program Liaison
Theresa Larson, Purchasing Manager

College and Community Resources Liaison
Imelda Koehler, Counseling and Student Support Manager 

Data Security Officer - General Data Protection Regulation
Terence Felton, Chief Information Officer

Ethics Advisor
Michele Needham, Executive Director of Human Resources

Family Educational Right to Privacy Act and Student Records Officer
Marc Dale, Jr., Director of Registration and Records/Registrar

Freedom of Information Act Officer
John Bryant, Interim Vice President of Finance and Administration (primary)
Michele Needham, Executive Director of Human Resources 

HOUSE Liaison
Mary Greenwood, Director of Student Financial Aid Services 

Information Security Officer
Terence Felton, Chief Information Officer 

Mental Health Early Action on Campus Liaison
Dr. Lisa Richardson, Executive Dean for Student Success and Retention  

Open Meetings Act Officer
Mary Baccheschi, Executive Administrative Coordinator to the President/Clerk of the Board (primary) 

Records Retention and Application for Authority to Dispose of Local Records Officer
John Bryant, Assistant Vice President of Finance (primary) 
Dr. Stacey Randall, Executive Dean for Institutional Effectiveness and Title V Project Director

Section 504 Coordinator 
Michele Needham, Executive Director of Human Resources

Securities and Exchange Commission - Disclosure Officer 
John Bryant, Interim Vice President of Finance and Administration 

Title IX 
Michele Needham, Executive Director of Human Resources, Co-Coordinator
Jami Hinshaw, Dean for Student Engagement, Co-Coordinator 
Carolina Gutierrez, Student Conduct and Education Coordinator
Dr. Scott Peska, Assistant Provost of Student Services
Julie Olczyk, Employee Relations Manager 

Undocumented Student Liaison
Dr. Anthony Ramos, Vice President of Talent and Culture and Chief Diversity Officer